|
PrintLog Professional by Equitrac Corporation
As more and more companies connect digital multi-function systems to their network and decrease outsourced printing services to render the work internally, they require more control over the high costs of printed output. Equitrac and Toshiba have formed a partnership to provide customers with all their color and black and white printing as well as the products necessary to track printing activities and charge costs back to the appropriate department or customer.
Print Accounting
Print accounting is the process of tracking network and local print jobs and walk up copies. Many attributes can be tracked including the total number of pages per device, pages per user and pages per application (ie Microsoft Word). The tracked information is compiled into reports that illustrate a company's total output and who is generating it.
Cost Recovery
The ability to charge individual users, departments, or customers for their usage of printers, copiers, and fax machines is becoming more important. Companies have always known that operating costs are highly influenced by the cost to move documents throughout an organization. Recovering those costs is possible by assigning a specific account code to every print, copy, or outgoing fax. In the most basic sense, an 'account code' is made up of several pieces of data such as a userid, department and cost of page printed. Each datapoint, by itself, is useless. But when combined, the account code becomes the basis for generating reports to use in cost recovery.
PrintLog Professional is a workstation based print tracking application designed specifically for simple installation in small organizations where server based products may be too complex or even more commonly, in professional firms where multiple data fields are necessary. For larger, more complex implementations, Equitrac offers PAS (Print Accounting Server) to provide print accounting and cost recovery functions.
Toshiba hardware can provide all printing needs, both color and black/white, while PrintLog Professional provides tracking of up to 24 different data points used for charge back or print accounting. Toshiba products can also connect to Equitrac key counter devices for tracking copies. Even Toshiba scanning systems can co-exist with Equitrac software and hardware.
 |
The diagram above shows the variety of information related to a print job that can be tracked for chargeback and asset management purposes.
For additional information on Equitrac products, contact us. |
